Agenda
Owen Sound City Council

Monday, January 29, 2024

5:30 P.m. - 6:30 P.m.

City Hall - 808 2nd Avenue East

5:30 p.m. - Open Session - Council Chambers

Individuals may attend City Hall to watch the meeting or the meeting can be viewed live on Rogers Cable TV or the Rogers TV Website or the Council and Committees webpage. Individuals who are unable to ask a question in person must provide their questions a minimum of 24 hours prior to the meeting to the .

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1.

CALL TO ORDER

2.

CALL FOR ADDITIONAL BUSINESS

3.

DECLARATIONS OF INTEREST

4.

CONFIRMATION OF THE COUNCIL MINUTES

4.a

Minutes of the Regular Council meeting held on January 15, 2024

5.

MOTION TO MOVE COUNCIL INTO COMMITTEE OF THE WHOLE

COMMITTEE OF THE WHOLE

6.

PUBLIC MEETINGS

6.a

2024 Budget

1. Mayor declares the Public Meeting open.
2. Public Meeting:
   1. Comments and notice from the City Clerk
   2. Presentation from the Director of Corporate Services
   3. Comments from the Public.
3. Mayor declares the Public Meeting closed.

7.

DEPUTATIONS AND PRESENTATIONS

There are no deputations or presentations.

8.

PUBLIC QUESTION PERIOD

9.

CORRESPONDENCE RECEIVED FOR WHICH DIRECTION OF COUNCIL IS REQUIRED

There are no correspondence items being presented for consideration.

10.

REPORTS OF CITY STAFF

10.a

Verbal Report from the Deputy Mayor Re: Grey County Council

11.

CONSENT AGENDA

11.a

Report CS-24-007 from the Manager of Planning and Heritage Re: Draft Minutes of Settlement respecting Appeals of City Approved Zoning By-law Amendments 44 (OLT-23-000419) and 48 (OLT-23-000699), and Consent B06-2023 (OLT-23-000804)

11.b

Report CM-24-003 from the Senior Manager of Strategic Initiatives and Operational Effectiveness Re: ROMA Delegation and AMO Pre-Budget Submission for the 2024 Provincial Budget

11.c

Report OP-24-005 from the Director of Public Works and Engineering Re: Assignment of Bruce Telecom Municipal Access Agreement

11.d

Report CR-24-004 from the Manager of Corporate Services Re: Award of Tender RFT-23-035 - 17th Street East Sanitary Sewer Replacement

11.e

Memorandum from the Junior Planner Re: External Planning Policy Comment Summary - November and December 2023

11.f

Minutes of Boards and Committees for Receipt Re: Grey Sauble Conservation Authority Board meeting held on December 19, 2023

11.g

Final approval issued for the following Business Licence:

• NakdBasics has relocated to a home occupation at 1207 2nd Avenue 'A' West 

11.h

Correspondence received which is presented for the information of Council

12.

COMMITTEE MINUTES WITH RECOMMENDATIONS FOR APPROVAL

12.a

Minutes of the Operations Committee meeting held on January 18, 2024

13.

MATTERS POSTPONED

There are no postponed matters.

14.

MOTIONS FOR WHICH NOTICE WAS PREVIOUSLY GIVEN

14.a

Motion for Which Notice was Previously Given by Councillor Farmer at the January 15, 2024 Regular Council meeting Re: Town Hall

"WHEREAS October 2024 is the mid-point in the current term of Council;

AND WHEREAS there has not been a town hall style meeting so far this Council term;

NOW THEREFORE BE IT RESOLVED THAT City Council directs staff to:

1. Schedule a special Council meeting for October 2024 to serve as a forum for public questions and suggestions relating to City operations and governance; and
2. Reserve a location for this meeting with a larger seating capacity than the Council Chambers and with a foyer where information tables can be set up to raise awareness about City departments and initiatives as well as community services and agencies should they choose to participate."

15.

DISCUSSION OF ADDITIONAL BUSINESS

16.

MOTION THAT COMMITTEE OF THE WHOLE RISE AND REPORT

FORMAL SESSION

17.

MOTION TO ADOPT PROCEEDINGS IN COMMITTEE OF THE WHOLE

18.

NOTICES OF MOTION

19.

MOTION TO MOVE INTO CLOSED SESSION

"THAT City Council now move into 'Closed Session' to consider:

1. Minutes of the Closed Session of the Special Council meeting held on December 1, 2023;
2. Minutes of the Closed Session of the Regular Council meeting held on December 4, 2023;
3. One matter regarding a proposed disposition of land by the municipality and advice that is subject to solicitor-client privilege respecting a road allowance;
4. One matter regarding a proposed acquisition of land by the municipality and advice that is subject to solicitor-client privilege respecting property on 18th Avenue East; and
5. One matter regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, advice that is subject to solicitor-client privilege, and a position, plan, procedure, criteria, or instruction to be applied to negotiations respecting minutes of settlement."

20.

REPORTING OUT OF CLOSED SESSION

21.

BY-LAWS

21.a

By-law No. 2024-010

"A By-law to confirm the proceedings of the Regular Meeting of the Council of The Corporation of the City of Owen Sound held on the 29th day of January, 2024"

21.b

By-law No. 2024-011

"A By-law to authorize the Mayor and Clerk to execute a Consent to transfer a Municipal Access Agreement from Bruce Telecom to WPC Infrastructure Fund LP"

21.c

By-law No. 2024-012

"A By-law to authorize the Mayor and Clerk to execute an agreement with Moorefield Excavating Ltd., respecting 17th Street East Sanitary Sewer replacement, in accordance with RFT-23-035"

21.d

By-law No. 2024-013

"A By-law to authorize the Mayor and Clerk to execute Minutes of Settlement with Heritage Grove (2125 16th Street East) and Sydenham Square (2275 16th Street East) respecting appeals to the Ontario Land Tribunal (OLT-23-000416, OLT-23-000699, OLT-23-000804)"

22.

ADJOURNMENT